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St Andrew's Cathedral School Library |
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Using
PowerPoint |
Link to a great website on how to make a PowerPoint presentation - PowerPoint in the classroom and another PowerPoint tutorial Also Mrs Greef's PowerPoint presentation, Introduction to PowerPoint. |
•1. To open PowerPoint,
click on START –
Programs – (Office 2K) – Microsoft PowerPoint
•When the first box,
“Create a new presentation using..” comes up, you can choose:
–Presentation, to start from scratch with no standard format
–Template,
for prepared formats
–AutoContent
Wizard, for an overview & ideas
–Open
an existing presentation, to change an existing presentation
Choose Blank
Presentation.
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| 2.
When you choose Blank
Presentation, the new slide layout boxes appear.
Choose the top
left box for a title slide. Click on OK.
Click within
the title box to enter your title OR use WordArt on the Drawing
Toolbar in the same way as in Word.
Change the
colour of fonts or boxes with the Drawing Toolbar as you do in Word.
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| 3.
To check that the Drawing
Toolbar is available, go
to VIEW – Toolbars and make sure the Drawing Toolbar is
ticked.
With this toolbar, you can make
fancy headings, text boxes, change colours of boxes and fonts, add
clip art, draw shapes, etc.
You can also do this via the INSERT
menu.
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| 4.
To make a new slide, go
to the slide icon under SLIDE SHOW.
Again you are given a choice of
layouts. You can choose charts, columns, bulleted lists and blank
layouts and alter them how you like.
Choose the
Text and Clip Art slide on the bottom row of the first column. Add the
title at the top, add the text on the left. Then double click the clip
art side, choose your clip art and click OK.
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| 5.
To save your
work, click on the disk icon on the toolbar.
When the Save in box
comes up, change where you
want to save it – e.g. Drive C: My
Documents or 3 ½ floppy (A:).
Make sure the type of file is
‘Presentation’ and click
Save.
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| 6.
Click on the picture icon on the
Drawing Toolbar to bring
up Clip Art OR use INSERT –
Picture – Clip Art on the drop down menu.
Select your
picture and click on the top selection box, Insert Clip.
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| 7.
To resize a picture, click on it
to make the small white boxes appear around it.
Move your cursor to one of the
corner boxes and drag it to the size you want it to be.
You will see an arrow. If you move the cursor over one of the white boxes on the side or top it will also stretch the picture but distort it. To move the picture, click inside it and drag it to where you want it to be, holding the mouse button down. You will see a cross-with-arrows symbol. |
| 8.
To add a text box, click on the
icon that looks like a typed page with a big A on the Drawing toolbar.
When you click on the slide with
the mouse drag it to the width you want and this will bring up a box
into which you can type and it will expand as you go.
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| 9.
In Powerpoint you can make your
words or text do CRAZY things - like flying and flashing…
To animate
your text, select or highlight it with your mouse.
Go to SLIDE
SHOW – Custom animation. Choose your animation. Test it by
running your slide show.
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Timing means setting how
fast you want your slides to move along during the show.
Go to SLIDE
SHOW – Slide Transition. You can select On mouse click OR
you can choose Automatically after and enter the number of
seconds you want to show each slide. Then click Apply to All.
Transition means changing
from one slide to another. There are many effects you can choose –
dissolving, fading, blinds, etc. – and speeds.
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| 11.
The icons for these views are at
the bottom left of the screen:
Slide View to create,
edit and change slides
Outline View to remind
you of the material you are presenting
Slide Sorter View to view
all your slides at once; to rearrange your slides by dragging
Notes Page View
for adding notes which cannot be seen in the slide show
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| 12.
You need to be in Slide Show
format to show your presentation.
Click on icon like the one
above at bottom left of screen or go to SLIDE SHOW – View
Show.
Check that everything is
satisfactory with your show. Change anything that is not how you
want it to be. SAVE IT!
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